To support Compliance department in all its activities and tasks under the supervision of a senior officer
Key Accountabilities
Support for Vendor Approval Request
- Conduct screening and organise data for due diligence review.
- Report and seek clearance when there are potential red flags on search subjects. Highlight and escalate areas of concern or complexity cases.
- Track Vendor Approval Request and update the Vendor Approval Request Log.
- Ensure the required annual Anti-Corruption Compliance Certification, Policy and Training Program for the approved third-party intermediary submitted and reviewed for completeness. Track annual submissions and update the approved third-party intermediary list.
- Assist with submissions and track and update listings as per established procedures.
- Compile and consolidate the Vendor Approval Requests Quarterly Report for submission.
- Extract vendor vetting documents from the database and forward them to other related entities.
Training
- Assist the Compliance Manager to develop or update training materials.
- Lead and support the achievement of high completion rate for all training.
- Conduct the training course(s) and collect feedback to improve future training.
- Any other duties as assigned.
Training Tracking
- Training Database – maintain user profiles for employees and contracted personnel.
- Training Campaign – monitor and follow up with employees and their respective supervisors to ensure employees and contracted personnel complete the assigned training by due date.
- Compile and submit the Weekly Training Status Report and highlight the exception, if any.
- Implement and conduct the training course(s) and collect feedback to improve future training.
- Compile and submit Training Summary Report for each training course and highlight exceptions, if any
Administration
- Organise and file Compliance department’s emails and documents in systematic manner and ensure that the data is accurate and updated for easy access and retrieval.
- Assist in the gathering of information/emails and documents in response to auditing and regulatory requests.
- Assist in any ad-hoc and compliance related duties or projects as needed.
Qualification and Skills
- Bachelor’s degree in Business Administration, Accounting (Audit) or Law with keen interest and passion for Compliance work.
- 3-5 years of experience in similar capacity.
- Detail-oriented and good problem-solving skills
- Ability to multi-task
- Fluent in oral and written English language.
- Excellent interpersonal and communication skills.
Technical Competencies
Proficiency in Microsoft Outlook, Microsoft Word, Power Point and Excel.
