Accountabilities
Effectively communicate & coordinate between suppliers and internal stakeholders by facilitating the flow of information, resolving any issues or conflicts, and ensuring that both parties are aligned on expectations and requirements. Expeditors are to maintain regular contact with suppliers, providing updates on orders, addressing queries, and fostering strong relationships. Ensures that documentation requirements (Engineering, Procurement, Manufacturing, Production and/or Fabrication schedules, Bills of Materials , documents and drawings) specified in the PO are delivered within schedule.
Develop or modifies an expediting plan for the assigned project(s), which is based on criticality ratings of the equipment in relationship to the project schedule by identifying critical paths, setting clear milestones, and establishing deadlines for each phase progress of the package equipment
Identify critical milestones in the supplier’s supply chain process, such as engineering, order placement, production, shipping, and delivery and monitoring these milestones closely to ensure that suppliers are meeting deadlines and progressing according to the agreed-upon schedule and If there are any delays or issues, communicate with the supplier to address them promptly.
Reviews Inspection Reports to confirm that items meet the necessary compliance requirements and conform to the project specification and identify any non-conformity and defects that need to be raised to the relevant stakeholders to resolve the problems efficiently
Issues and maintain accurate record of vendor's activities in the expediting report recording vendor's engineering, procurement, fabrication, production and delivery status and distributing the expediting report on a regular basis to the Project Team ensuring transparency and accountability.
Liaises with Logistics to provide advance notice of impending shipments and to trace major shipments from the supplier to the job site if necessary. Liaise with Purchasing, Engineering, and QA/QC to resolve any commercial, technical, or quality problems.
Update System with delivery status updates. Maintains applicable procurement files in conformance with Standard Operating Procedures (SOPs), Department Work Instructions (DWIs) and Quality System requirements.
Assists buyers with purchase order closeout and conduct periodic evaluations of suppliers' performance based on the established metrics to help identify areas for improvement and provide feedback to suppliers. The evaluation also helps in making informed decisions to the sourcing team about supplier selection or renegotiating contracts for future projects
Technical Competencies
- Demonstrated technical ability in reading Purchase Orders, Specifications, and Data Requirements.
- Ability to independently think through multiple alternatives, potential consequences and economic impact of decisions to determine best approach.
- Experience with Project Tools or similar system preferred.
- Knowledge of packing and shipping (air, ship and ground) processes, customs operations in relation to transportation of machinery and complex equipment.
- Product knowledge of materials being purchased, what is being built and supplier base preferred.
- Proficiency with MS Office with ability to download, manipulate and report data.
- Proficiency with SAP
- Proficiency with Documentum
Qualifications
- Diploma in engineering with relevant years of working experience.
- Degree in engineering, business administration, supply chain, operations or related field preferred.
-Minimum five years’ experience in a related environment with exposure to expediting and inspection functions for graduates or minimum seven years of relevant working experience for diploma holders.
