Key Accountabilities
Develops Bidders Lists for assigned RFQ packages, prepares RFQ specific commercial documents and issues RFQ to suppliers for bid. Coordinates clarification/revisions as required.
Conducts Bid Opening, prepares Bid Ranking, prepares bid clarification requests and issues to selected bidders and coordinates bidder clarification meetings ensuring process is conducted smoothly and with clarity
Reviews Bid Evaluation with Project Team and identifies negotiation points; coordinates meetings and may lead commercial negotiations with selected bidder to ensure the best possible deal is secured
Purchase Orders (POs) are developed and issued in conformance with standard Operating Procedures (SOPs), Department Work Instruction (DWI’s), Ethical Code of Conduct and Quality System requirements.
Arranges and conducts meetings with suppliers, negotiates and issues PO Change Orders as well as preparing project procurement status reports to ensure effective internal and external communication.
Investigates and responds to Accounting’s invoice queries, addresses invoice discrepancies with Suppliers; administers, negotiates and documents Back Charges with Suppliers. Investigates and responds to Document Control’s queries on Vendor documentation.
Works with suppliers to ensure that Corrective Action Request (CAR) responses are timely and results are satisfactory, and if necessary, administers and negotiates Warranty Claims with suppliers through claim resolution
Performance evaluation of suppliers for each of the various types of equipment, materials and services is traceable and Supplier Performance Management System is utilized to provide timely feedback to suppliers
Technical Competencies
- Must have a basic understanding of procurement processes and preferably be familiar with assigned commodities and services.
- Demonstrates solid understanding of policies & procedures that apply to assignments.
- Proficiency with:
a) Microsoft Office: Excel, Word and Power point
b) SAP
c) Documentum
Qualifications
- Diploma in engineering with relevant years of working experience.
- Degree in engineering, business administration, supply chain, operations or related field preferred.
- Minimum five years professional experience applying fundamental concepts, practices and procedures in purchasing or materials management for graduates. Minimum seven years of relevant working experience for diploma holders.
