1 Overall Job Purpose
1.1 Responsible for the execution of daily activities; of accounts payable; accounts receivable; the treasury routines; enabling adequate financial planning and monitoring in order to ensure the accuracy and integrity of MOSEN financial information.
2 Core Responsibilities
2.1 Perform billing to related and third parties timely; ensuring that all invoices prepared are conform to the terms of the customer contract and have proper approval and support.
2.2 Monitor with diligence the customer accounts to determine if certain customers or amounts are at risk of nonpayment by providing analysis regarding revenue and outstanding receivable ageing.
2.3 Execute the routine of intercompany receivables/revenues and control that all intercompany billings will be prepared, delivered and communicated in a timely manner and recorded in the appropriate accounting.
2.4 Receive AP invoices matching with purchase orders, proceed/obtain approval and perform MIGO/MIRO approval process, enter the invoices into the ERP accounting system in a timely manner.
2.5 Process employee expense reports, including verification of receipts and coding.
2.6 Administer routine accounting operations tasks to include monthly recurring general entries and if needed reconciling asset and liability accounts.
2.7 Execute the input of the payments in the banking system and make the conciliation with the ERP System so that the payments and/or open items are reflected in the accounting according to the terms and conditions of MOSEN.
2.8 Conduct necessary financial analysis for vendor vetting process
2.9 Perform the control of automatic debits, credits cards… ensuring the conformity with Tariffs applied to MOSEN.
2.10 Prepare information support for cash flow analysis and control; in order to allow MOSEN resources to be properly used trough daily monitoring of financial movements
2.11 Prepare daily or weekly cash forecast to ensure follow-up and treasury assessment and allocation is optimal
2.12 Contact the banks for any services needed or related to bank statements; closing of the exchange contracts…upon the appropriate approvals and with the Group’s policy and current legislation.
2.13 Support cost control team on monthly cost tracking and report to Client , administration of intercompany work orders and Service request, reconciliation of reimbursable cost items…
3 HSSE Requirements and Code of Conduct
3.1 HSSE: Act in compliance with the corporate HSSEQ Management System Policy, the MODEC Life Saving Rules, and the policies, guides, process standards and work instructions available in the Integrated Management System (IMS).
Act to promote the preservation of the environment, the health and occupational safety (personnel and their team), the safety of processes, and the preservation of assets in their scale of responsibility.
3.2 Ethics and Compliance: In compliance with the Code of Business Conduct and Ethics, as well as with MODEC Group Ethics and Compliance Policies and Local Procedures, their respective forms, online and live mandatory trainings: is committed to comply with all applicable laws, regulations and obligations and act in accordance with the highest ethical standards and with MODEC values.
3.3 Emergency Plan: As per indication on the Training Matrix, Emergency Management Guide and Offshore Emergency Management, available in the Integrated Management System (IMS).
4 Financial and Operational Dimensions / Impact and Decision-making Authority
4.1 Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).
5 Work Relationships
5.1 As per indication on the Organizational Chart, available in the Integrated Management System (IMS).
6 Job Challenges and Problem Solving
6.1 Execute the schedule of accounts payable according to the conditions agreed with suppliers in order to avoid that Mosen is burdened with fines and interest as well as market exposure
6.2 Even with short deadlines for the work and internal and external pressure to meet deadlines; maintain the accuracy and precision of data
7 Qualifications & Experience
7.1 Educational Qualification:
University degrees / MBA in finance or Accounting; Economic or Business Admin or equivalent in any area of finance, economy and technical Degree
7.2 Certifications:
N/A ; but any certificate relevant to OIL and Gas business, professional societies and Financial organizations etc. is a strong asset.
7.3 Trainings:
Complies with the Training Matrix and Regulatory and Required by Modec Training Management Procedure, available in the Integrated Management System (IMS).
7.4 Relevant Experience:
Minimum 5 years of career records with outstanding achievements in Finance, and/or cost control, planning. and a deep knowledge of local GAAP.
7.5 Key Behaviors:
STRATEGIC VISION - Clarity of the vision and the goals of the company when analyzing contexts and scenarios in a broad and complete manner, considering the impacts for MODEC in short, mid and long terms. It involves ensuring that responsibilities are linked to the previously defined strategies.
LEADERSHIP - Ability to conduct, motivate and develop people to achieve goals established by the organization.
TEAM BUILDING - Implementation of a collaborative work culture, where the focus on integration optimizes group performance. It involves work in an integrated manner, allowing employees to consolidate the action planning, to visualize data and to align information. It includes sharing agendas, ideas, information and knowledge to obtain the best results possible and to achieve established goals.
DECISION MAKING - Readiness for solving a problem or managing a situation, presenting the necessary level of flexibility when the situation dictates. It involves evaluating all variables in the decision-making process in order to choose the most efficient action. It includes considering uncertainties, adversities and ambiguities when analyzing consequences and impacts of the business, results, people and environment decisions.
SAFETY ORIENTED - Activity execution, focusing on non-conformity prevention and accidents. It involves compliance to norms, laws, regulations, procedures, technical specifications and equipment.
INNOVATION - To challenge the status to allow the development of necessary transformations that will put the company in higher levels of competitiveness. To direct actions for the implementation of feasible and creative solutions.
SENSE OF OWNERSHIP - Attitude of implementing a mindset of feeling and acting as a “business owner” when seeing the success of the company as something that is interesting for everybody. It involves having the responsibility, trying to achieve the greater good for the organization.
FOCUS ON CUSTOMER - Operation focused on ensuring that people and areas act in order to satisfy the customers’ needs (internal and external).
RESULTS ORIENTED - High degree of commitment with his/her job, as well as delivering defined outcomes, removing possible obstacles with persistence and energy. It involves administering priorities, meeting dealing and being careful about the quality of deliveries.
COMMUNICATION - Way a professional interacts with others, aiming to share knowledge and to align the necessary information for the viability of the corporate business. It involves making trades, both inside and outside the team, creating synergy amongst people involved.
PLANNING AND ORGANIZATION - Elaboration of plans that allow for meeting related areas’ needs with quality and within the deadline.
7.6 Languages:
Fluent French and English speaking in mandatory.
7.7 Software:
Office pack – Word, Excel, Power Point; and knowledge of ERP, especially SAP
8 Working Conditions
8.1 Complies with safety and occupational health conditions for the job position, according to the Occupational Health Management Procedure, available in the Integrated Management System (IMS).
9 Notice
This document is a general description of essential job functions, and it may be expanded or altered as business needs evolve to maintain the operation at a high level of efficiency and to promote a safe, productive, and well-functioning workplace. This document is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All personnel are expected to perform tasks as assigned by supervisory personnel, regardless of job title or routine job duties. Significant future changes will be discussed with the position holder accordingly.
