1 Overall Job Purpose
1.1 Responsible for coordinating the platform permit-to-works and ensuring effective adherence to the latest PTW Process Standard registered on MODEC Integrated Management System. Supervision of safety, personnel competency and operational aspects of onboard activities in order to contribute for the achievement of objectives and goals established by the unit’s management on department activities planning
2 Core Responsibilities
2.1 Prepares and participates in Permit to Work (PTW) coordination meetings. Ensures no conflict of interest between work tasks requests via SIMOPS.
2.2 Checks that work permits are filled out clearly and precisely in readiness for the PTW meeting.
2.3 Constantly monitors the volume of work permits issued – most critically, Hot work – and liaises with OIM to maintain safe operation of asset.
2.4 Ensures the hot work permits have all accompanying check lists/ control lists submitted.
2.5 Ensures all work permits are fully approved before commencement of any work permit related task or operation.
2.6 Ensures that all required complementary documents/certificates including, risk assessments, MSDS and isolation certificates are fully approved and attached to any work permit.
2.7 Checks that appropriate Gas Detectors are issued to PTW users and that the required competencies are in place to operate and monitor the device(s).
2.8 Assists with the Risk Assessment process as required and maintains a database of all previously used Risk Assessments so that they can be retrieved for future possible use
2.9 Ensures that copies of the PTW are displayed or filed at the required locations.
2.10 Keeps track of valid work permits and ensures closure of work permits on completion of task or operation.
2.11 Ensures expired work permits are closed, cancelled or renewed as required.
2.12 Gives advice to all signatories of the work permit on any aspect of work on site that has high-risk potential.
2.13 Collates and records relevant work permit data and updates the permit register within 1 hour of permit being issued.
2.14 Establishes accurate records and filing of PTW information in retrievable / accessible manner
2.15 Responsible for and ensures strict adherence to PTW Process Standard in all aspects.
2.16 Assists personnel with PTW training tasks as required.
2.17 Assists other Department as required without compromising PTW delivery schedules and targets.
2.18 Demonstrate ownership of own training requirements and proactively arrange training to be done/renewed in time as per MODEC Integrated Management System.
2.19 Effectively works on local personnel development plan as per management guidance.
3 HSSE Requirements and Code of Conduct
3.1 HSSE: Act in compliance with the corporate HSSEQ Management System Policy, the MODEC Life Saving Rules, and the policies, guides, process standards and work instructions available in the Integrated Management System (IMS).
Act to promote the preservation of the environment, the health and occupational safety (personnel and their team), the safety of processes, and the preservation of assets in their scale of responsibility.
3.2 Ethics and Compliance: In compliance with the Code of Business Conduct and Ethics, as well as with MODEC Group Ethics and Compliance Policies and Local Procedures, their respective forms, online and live mandatory trainings: is committed to comply with all applicable laws, regulations and obligations and act in accordance with the highest ethical standards and with MODEC values.
3.3 Emergency Plan: As per indication on the Training Matrix, Emergency Management Guide and Offshore Emergency Management, available in the Integrated Management System (IMS).
4 Financial and Operational Dimensions / Impact and Decision-making Authority
4.1 Complies with Authorization Matrix Procedure, available in the Integrated Management System (IMS).
5 Work Relationships
5.1 As per indication on the Organizational Chart, available in the Integrated Management System (IMS).
6 Job Challenges and Problem Solving
6.1 Engage employees on following the permit-to-work procedure and working hours of the permits’ office due to a great demand of unplanned activities created by operational problems on installed systems.
6.2 Avoid attrition among people of different disciplines involved in the PTW endorsement process, due to the interfaces among different departments for a PTW endorsement.
6.3 Train different department’s personnel on the best PTW practices according to MODEC’s Integrated Management System, due to different perceptions different people may have when check the same document.
7 Qualifications & Experience
7.1 Educational Qualification:
High School Degree
Technical course completed (Relevant Qualification to MdB operations)
7.2 Certifications:
Educational Certificate
7.3 Trainings: Complies with the Training Matrix and Regulatory and Required by Modec Training Management Procedure, available in the Integrated Management System (IMS).
7.4 Relevant Experience:
Minimum experience of 5 years on offshore petroleum production platform and 3 years with team leading role; or, 8 years on onshore similar activity and 3 years with team leading role.
Experience and knowledge of hydrocarbon processing and utility systems.
Experience on Permit-to-work supervision, isolations system and risk assessments.
7.5 Key Behaviors:
Safety oriented: Stops work or refuses to work in situations where conditions or practices are considered unsafe; Executes his/her tasks following guidelines, acting to preserve the human life, the environment and the company’s assets; Consults manuals, norms, procedures, regulations and laws inherent to his/her activities to acquire knowledge; Acts aligned with norms and procedures of his/her function, area and company; Identifies and disseminates the best practices, aiming to improve internal controls of the area; Identifies non-conformities and communicates them to his/her leader; When identifying unsafe actions and conditions, adopts actions inside his/her responsibility/autonomy to ensure safety recovery, reporting them immediately to the leader; Treats non-conformities under his/her responsibility
Sense of ownership: Shows commitment to the company, acting as a “business owner” when performing his/her activities, assuming the responsibility for successes and failures; Comprehends the importance of his/her activities to the company’s success, executing these following guidelines provided by the leader;
Communication: Communicates in a respectful, clear and direct way with his/her colleagues, teams and internal customers, ensuring that the conveyed message was understood; Listens carefully to the instructions s/he receives to exercise his/her activities, confirming the correct understanding of the message; Passes on the instructions s/he possesses to team colleagues, contributing to the workflow;
Results oriented: Comprehends how his/her performance impacts the work of the team and the results; Shows resilience when meeting the customer’s demands, understanding the importance of these demands to the company’s results; Performs without measuring to solve problems, ensuring their solution and quality.
Planning and organization: Organizes his/her actions to execute activities planned by the leader; Is aware of the impacts of a delivery that is not in accordance with what was planned, alerting the responsible person in case of problem detection; Filters occasional external pressure to ensure that the plan is kept, calling the leader in case of difficulties; Comprehends how his/her activities cause immediate impact on other related activities (in and out of the team), mobilizing the leader in case of difficulties;
Teamwork: Earns the respect and trust of the team’s professionals when performing his/her activities, complying with his/her responsibilities; Acts collaboratively when cooperating with team members and with other areas whenever requested; Makes an effort to maintain a work environment which is harmonious and respects diversity; Shows openness to learn new practices, contributing to a good performance of the team’s work; Performs handover in a clear way, in order to make the next team’s work efficient; Communicates in a respectful, clear and objective manner, ensuring that the conveyed message was understood;
Risk management: Stops work or refuses to work in situations where conditions or practices are considered unsafe; Performs tasks inside conformities, avoiding exposing him/herself, his/her team, the operation and the equipment to risks; Collaborates with planning and risk management that involve the operation; Whenever necessary, promptly executes something related to a problem solution regarding a risk;
7.6 Languages:
Fluent English – Mandatory
Fluent French – Expected
7.7 Software:
Intermediate Level: Office package (Outlook, Word, Excel, PowerPoint, Access, Project), Computerized Maintenance Management System (CMMS), internet-based systems;
8 Working Conditions
8.1 Complies with safety and occupational health conditions for the job position according to the Occupational Health Management Procedure, available in the Integrated Management System (IMS).
8.2 Flexibility of Task :
• The responsibilities and tasks mentioned above are not exhaustive and may evolve according to the needs of the company.
Adaptability:
• The position holder must demonstrate flexibility and adaptability to meet the changing demands of the company.
Collaboration:
• The position holder is expected to collaborate with other departments and teams to achieve the overall objectives of the company.
Commitment:
• The position holder must commit to performing all necessary tasks to ensure the smooth operation of the company.
General Responsibilities:
The position holder is responsible for executing all assigned tasks professionally and in compliance with company policies.
