We are currently based at Metropolis, Buona Vista, Singapore. This is a 2 years' contract role.
MODEC Offshore Production Systems (Singapore) Pte Ltd is a leading provider of solutions to the Floating Offshore Oil & Gas market for more than 50 years and we are currently looking for Department Secretary, Engineering to join us.
Being part of MODEC means being the protagonist of a challenging career and being in touch with the latest deep-water production systems, knowing that your career begins in Singapore, but your talent can take you anywhere in the world. If you want to be one of the greatest in the market, this is your opportunity!
Why Join Us?
- Be part of a large, stable multinational company
- We highly value communication and teamwork, ensuring everyone's voice is heard and considered.
- Our Singapore office is conveniently located near the Buona Vista MRT station, occupying the top floors of The Metropolis Tower building.
Responsibilities
- To provide secretarial and administrative support to the General Manager (GM) , Engineering and his team so as to facilitate the smooth execution of the respective departments of engineering and the engineering function in general.
- Provides daily secretarial and administrative support to the Engineering Department
- Coordinates mobilization/demobilization of engineering personnel with HR Department and their visa/ticketing/accommodation arrangement with travel admin team
- Compiles and provides updated key office information (e.g. org chart, personnel movement, etc.) to relevant stakeholders for reporting/processing purposes
- Maintains files and documentation thoroughly and accurately, in accordance with company policy and procedures
- Recommends improvement to related policy & procedure and supports its implementation to enhance company’s operational efficiency
- Coordinates and provides logistic support for engineering meetings, record minutes of meeting and follow-up outstanding items with relevant parties
- Perform other duties as assigned from time to time.
Requirements
- Minimum 3-5 years of department secretary experience (Engineering department preferred)
- Excellent interpersonal and time management skills
- Good organisation and follow-up skills
- Proficiency in Microsoft applications; especially in Outlook and Teams
- Experience in Microsoft Powerpoint and Power BI
- Familiar with Company’s operational model, policies and procedures, organization structure and relationships among various departments
Ref ID: SC
