Responsibilities:
- Support pre-qualification administrative functions, reporting to Pre-Qualification Coordinator(s). This includes data consolidation, report maintenance and data updating supplier pre-qualification system.
- Support Pre-Qualification Coordinator(s) to ensure that the pre-qualification process for all new supplier requests is carried out efficiently and expeditiously.
- Filing and archiving suppliers’ information relating to pre-qualification. Support Pre-Qualification Coordinator(s) by auditing and coordinating with procurement specialists to ensure all important documents are available.
- Process and analyze supplier data submitted for pre-qualification, under the supervision of Pre-Qualification Coordinator(s), and upload these documents in share folders in Sharepoint for prequalification rating and approval by the various departments namely technical, commercial, financial, HSE, quality and compliance.
- Prepare and issue vendor vetting worksheet for compliance to conduct vetting on all new
Suppliers, under the supervision of Pre-Qualification Coordinator(s). - Support monthly supplier pre-qualification internal meeting and prepare all documents in
folders for all new suppliers requiring screen and review by the supplier pre-qualification
committee. - Support Pre-Qualification Coordinator(s) for Issuing supplier pre-qualification status reports on a monthly basis.
- Attend meeting with suppliers when required.
Requirements/Qualification:
- Minimum five years working experience in administrative role preferably in procurement and supply chain.
- Possesses good computer skills including Sharepoint, MS Word and MS excel spread sheet analysis.
- Effective communication skills and the ability to independently compose routine written communications.
- Ability to resolve routine problems and questions independently.
- Ability to pay close attention to details, and present good planning, organization, and time management skills.
- Ability to handle tasks simultaneously.
